CAIPS Notes

CAIPS Notes

IRCC uses the following systems to electronically store the complete records about the visa applications for current and future references:

• CAIPS (Computer-aided Immigration Processing System)

• GCMS (Global Case Management System)

CAIPS

The CAIPS stands for Computer Assisted Immigration Processing System. The CAIPS notes are in an electronic format and give information related to your Visa applications. Generally, these notes apply in cases of refusal from the Canadian embassy. They provide details about your application and reasons where it lacked. As an applicant, you can access these notes to determine the status of your file in Visa Processing. It generally gives a clear idea of why there has been a delay or decline in your application. These notes are monitored by CIC, who check the documentation and authentication of details filled by the applicant.

GCMS

Global Case Management System, a more specific record of application files, is more popular among companies. GCMS helps to trail the comments of the handling officer. This helps future applicants to pick up knowledge of their flaws and a realization of the viewing pattern of the officials.

CAIPS/GCMS Notes will provide information like:

• The date application was received

• Whether the processing has started

• Date the processing was started or is likely to be

• Initial assessment and points allotted.

• How important factors like your qualifications, experience, etc. were assessed.

• Concerns/ reservations that the officer may have regarding the above.

• Verifications made or likely to be made.

• If a visa interview is likely to be scheduled.

• Possible issues to be addressed (and thus expected questions);

• Likely next processing steps.

We can request CAIPS/GCMS notes, irrespective of the location of your applications. It usually takes 4-6 weeks for the Notes to be received. Since these are the Notes from the Immigration file, this request doesn’t influence the processing of an ongoing application in any manner.

CAIPS/GCMS Notes are written in codes, used by the immigration department, and are not easy to decipher. We do the job for you, and provide a written report, upon request.

In addition, relevant records may also be available from Immigration & Refugee Board (IRB) and Canada Border Services Agency (CBSA).

Contact us for more information.